Participant Information (2018)

  1. Conference Date and Venue
  2. Abbreviated Conference Schedule
  3. Presentations
  4. Timeline for abstracts, drafts, manuscripts
  5. Preparation of Papers for Publication
  6. International Guests
  7. Domestic Guests
  8. Spouses / Significant Others 
  9. Travel and Transportation
  10. Accommodation 
  11. Getting Around
  12. Reimbursement
  13. Wireless Access
  14. Contact Information

Conference Date and Venue

Outward Appearance vs. Inward Significance: Addressing Identities through Attire in the Ancient World.

March 1st -2nd , 2018

Oriental Institute of the University of Chicago
1155 E 58th St, Chicago, IL 60637
Breasted Hall
https://oi.uchicago.edu/

Abbreviated Conference Schedule

Tuesday, February 27th

Arrival of international presenters

Wednesday, February 28th

Arrival of national presenters

6-7 PM: Tour of the Oriental Institute

07:00-8:30 PM: Welcome Reception

Thursday, March 1st

Sessions - information forthcoming

Evening reception in the Museum Galleries followed by a dinner (tba)

Friday, March 2nd

Sessions - information forthcoming

Responses - information forthcoming

Round table disscussion - information forthcoming

Presentations

Presentation time: 20-25 min
Question/Discussion: 5-10 min per speaker
Powerpoint: Will be collected by a student assistant at the Reception Dinner on Februrary 28th. Please bring your Powerpoint on a flash drive with you.
Please stay within the time limit (30 mins.) to prevent delays and loss of time for questions/discussion and the social events! We are planning to have an audio-visual recording of the presentations. If you agree you will sign a recording form that will provide us with the permission to do so. If you have reservation against it, please let us know in advance.

Please be aware that we we need the early draft of your presentation before the beginning of the conference. Please send it to the organizer by the  February 15th.

Timeline for abstracts, drafts, manuscripts

Please send:

  • A title of your talk, and your current affiliation before October 30th
  • An abstract of your talk, and a short bio before November 30th
  • An early draft of your paper to distribute among respondents and speakers before February 15th
  • Your paper for publication before August 30th (for more details see: “Preparation of Papers for Publication”)

Preparation of Papers for Publication (in alphabetical order)

Deadline

August 30th, 2018

Fonts and Transliterations

Because the volume will contain a multiplicity of scripts, there is no preferred transliteration or transcription (normalization) style. This applies to proper nouns as well, anglicized or otherwise.

Submit all fonts used (unless readily available in MS Word). Unicode Gentium fonts are preferred (http://software.sil.org/gentium/). The publishing office works with Macs (OS 10.12.5).

Images

https://oi.uchicago.edu/sites/oi.uchicago.edu/files/uploads/shared/docs/OI-artwork-submission-guidelines.pdf

Because this is a volume dedicated to seeing writing, images are strongly encouraged. As Tom Urban in publishing informed us, images look great in the OIS volumes and they can handle color and multiple page images. Trim size per page is 7x10 in. Images can be submitted as TIF, JPEG, PNG, or PDF (if necessary).

As for copy-rights, when inquiring about permissions: this is an academic publication being published by an academic publisher. The initial print run will likely be around 500-1000 copies. Online estimates vary. 

There is some money in the budget for images, however, this is not extensive and if you have other sources available, please go to these first. As ever, commit as many devil’s bargains as need be to lower/remove costs (shoot me an email if you would like advice concerning these “bargains”).

Manuscript submission guidlines

https://oi.uchicago.edu/sites/oi.uchicago.edu/files/uploads/shared/docs/OI-MS-submission-guidelines.pdf

Page limit

Roughly this should be 20-30 pages (6000-9000 words) in double spaced Time New Roman 12pt Font.

Publication Office

If you have questions about the publication process feel free to contact Mr. Thomas Urban directly.

Thomas Urban

Managing Editor, Publications
turban@uchicago.edu
773.702.5967

Review Process

After initial content review and copying editing, authors will receive a first set of proofs. Once proofs are approved by authors and resubmitted, final image setting will take place. The manuscript will then be submitted to the OI Director, Christopher Woods, and to one or two outside reviewers.

Style

Chicago Manual of Style (16th ed.)

http://www.chicagomanualofstyle.org/home.html

http://www.chicagomanualofstyle.org/tools_citationguide.html

American spelling, not British.

BCE and CE were applicable.

Also, please note that for this series (OIS) the referencing system should be author-date.

https://oi.uchicago.edu/sites/oi.uchicago.edu/files/uploads/shared/docs/OI-MS-submission-guidelines.pdf

 

International Guests

Will arrive on Tuesday, February 27th, in time to attend the welcome tour and dinner on Wednesday, Februrary 28th. Thus, the conference budget will cover three nights for international speakers.

Domestic Guests

Will arrive on Wednesday, Februrary 28th, in time to attend the welcome tour and dinner. Thus, the conference budget will cover two nights of accommodation for domestic speakers.

Spouses/Significant Others

If you want to bring a guest/spouse/significant other, you are welcome to do so. They are invited to attend all events (dinner, reception, tours) and of course to attend the conference. We would need to know it in advance. However, the conference budget will not be able to cover their accommodation or travel expenses.

Travel and Transportation

Flight Arrangement

Please contact our travel agent Jenny McCarthy directly at jenny.mccarthy@towertravel.com or by phone 1 630-928-7057. She will find you the best flight within our budget guidelines. 
We would appreciate if your flight will be booked no later than December 20th, 2017. 

Getting to the University from O'Hare Airport

Public Transportation

Via public transportation (Chicago Transit Authority, or “CTA”), the trip from O’Hare to Hyde Park takes the better part of two hours and costs $5.25. From the baggage claim level, follow signs for the CTA Trains. In the station, buy a CTA card at one of the machines, loading it with $5 to $10 (or more, depending on how often you intend to use the card). CTA cards can be used on trains and buses. Bus and train fare is $2.25, and a transfer costs 25 cents. If you don’t purchase a CTA card, only buses accept cash, and they require exact change. Unlimited-ride visitor passes also are available for one, three, and seven days. For more information, visit www.transitchicago.com.

Board the Blue Line and, after a roughly 45-minute ride, get off at the Jackson stop. Head upstairs to street level, walk east one block to the intersection of Jackson and State Streets, and catch the #6 bus heading south, using your CTA card. The #6 bus will take you straight to Hyde Park along Lake Shore Drive. There are several stops in Hyde Park, but we recommend you get off on 57th Street and walk a few blocks west to central campus.

Taxi

A taxi from O’Hare to Hyde Park costs about $80 and takes about 45 minutes—except during rush hour, when it may take twice as long. If you arrive in the afternoon or early evening, it may actually take less time to come by public transit.    <a id="Getting to the University from Midway Airport" data-cke-saved-name="Getting to the University from Midway Airport" name="Getting to the University from Midway Airport" "="">

Getting to the University from Midway Airport

Midway Airport is closer to the university. Follow signs for the CTA Trains, which also lead to the CTA buses. Board the #55 bus to Hyde Park and, after about 45 minutes (maybe a little longer during rush hour), get off at University Avenue. A taxi from Midway to Hyde Park costs about $50 and takes about half an hour.

Information about both airports, Uber and shuttle services

The CTA has a helpful website with details about airport transit. The Chicago Department of Aviation also has a website with details about airport terminal layouts and transportation options.    

You can also use Uber to and from the airports: https://www.uber.com/cities/chicago/.

Available airport limo/shuttle services include http://www.airportexpress.com/ and http://www.windycitylimos.com.

Accommodation

Hyatt Place Chicago-South/University Medical Center
5225 S Harper Avenue
Chicago, IL 60615
Tel: +1 773 752 5300
http://chicagosouthuniversity.place.hyatt.com/en/hotel/home.html

The Hyatt provides a shuttle to campus, which runs from 7am till 7pm daily. Information about departure times and stop can be requested at the front desk.
You will receive a paper map in the conference folder but here is also a link to Map of University Campus / Hyde Park
https://maps.uchicago.edu/#

Please note that you will need a credit card to check in. Your card will not be charged since the hotel fee is paid by the OI. This is a requirement of the hotel, and will only be used if you order something to your room or use the minibar.
There will be a shuttle to take you from and to the hotel for events and the conference. For those who depart on Friday, March 2nd 2018, please bring your luggage with you to the Oriental Institute. The luggage will be kept save here. For most of you there will not be enough time to go back to the hotel and reach the airport in time.

Getting Around

Things to do in Hyde Park

Hyde Park, home to the University of Chicago, is a great community with a lot to see. It is one of the City of Chicago’s 77 “community areas.” They are not formal administrative districts, but everyone knows these neighborhoods by name, so if you say you’re going to Hyde Park, Chicagoans will know what you’re talking about. (This is useful if you explore Chicago and are unsure how to get back. Just ask a cab or bus driver how to get to Hyde Park.) If time allows, we encourage you to explore both the neighborhood and the rest of the city.     

The University has a very informative website about Hyde Park.
Under "Explore Hyde Park" you find information about bars and restaurants and entertainment
http://hydepark.uchicago.edu

How to get around in the city

Downtown Chicago consists of the main commercial district (known as “the Loop” after the above-ground train tracks that form a loop in this area) and residential, retail, and/or recreational areas on all sides. Most of the downtown action takes place around Millennium Park and along Michigan Avenue north of the river (called the “Magnificent Mile”). There are also restaurants all over the city, which you can easily search online and generally access by public transit. The areas around downtown and on much of the north side are largely safe, but take normal precautions as you would in any big city.

The quickest and most affordable ways to get between Hyde Park and downtown are the Metra Electric commuter rail and the #6 bus.

To get anywhere beyond the Loop, the quickest route is to take the “L” trains (known as such whether they’re underground or elevated). From Hyde Park, take the #55 or the #59 bus west to where these streets intersect with the Green or the Red Line. Use CTA Bus Tracker to find out when the next bus is due.

Reimbursement

Please keep all receipts for reimbursement. Expenses you paid out of pocket prior to arrival to the conference can be reimbursed directly to you in cash or later via wire transfer or check. For cash reimbursement see D'Ann Yoder Condes in room 231 on the second floor of the Oriental Institute. Expenses you accrue after departure such as transportation from the airport will be reimbursed upon receiving the receipts. Please scan the receipts and email them to Nathanael Francia (nmfrancia@uchicago.edu), who will give you further instructions of the kind of information needed for the reimbursement process. Any questions concerning reimbursement can be direct to Nathanael Francia as well.

Wireless Access

All conference participants can use the University of Chicago Wireless guest network during the stay.
Download Instructions to connect, username and password (.PDF)

If you have any questions, please feel free to contact me.
Thank you and kind regards,
 
Aleksandra Hallmann

ahallmann@uchicago.edu
tel:773-702-7497